Privacy & Policy

Privacy Policy

Last Updated: April 07, 2025

At Intelsoft, your privacy is important to us. This Privacy Notice explains how we collect, use, disclose and protect your personal data in accordance with the Personal Data Protection Act (PDPA). It applies to personal data in our possession or under our control, including that processed by organisations engaged by us.

1. Personal Data — What We Mean

• Personal Data: Information (true or not) about an individual who can be identified from that data, or from that data and other information we hold.
• Examples include: name, contact details (address, email, phone), nationality, gender, date of birth, marital status, photos, audio-visual material, employment & education background, and website usage/interaction data.

2. Collection of Data

• Data you knowingly provide (recruitment, employment, client engagements, or through authorised representatives).
• Data collected when permitted/required by law without consent.
• We will notify you of the purposes for which data is collected and obtain written consent where required.

3. Purposes for Collection, Use & Disclosure

• Employment administration (payroll, tax, benefits, insurance, leave, access control, policy development).
• Assess suitability for employment and manage performance evaluations.
• Manage or terminate employment and ensure business continuity.
• Provide goods/services to clients and fulfil contractual obligations.
• Support mergers, acquisitions, or restructuring transactions.
• Comply with legal, regulatory and tax obligations.
• Verify identity and accuracy of information provided.
• Disclose to trusted third parties (service providers, regulators) where necessary.

4. When Consent is Not Required

We may collect, use, or disclose data without consent where permitted by law (e.g., emergencies threatening life or safety, investigations, or matters of national interest).

5. Withdrawing Consent

You may withdraw consent at any time. However, withdrawal may affect our ability to process applications or provide services.

Requests should be made in writing or via email to our Data Protection Officer (see Section 12). We will generally process withdrawals within 10 business days.

6. Access & Correction

• Request access to your personal data or correction of inaccurate/incomplete data.
• Requests can be submitted to our Data Protection Officer; we aim to respond within 30 business days.
• A reasonable fee may apply for access requests; you will be notified beforehand.

7. Data Protection & Security

We implement safeguards including:

• Minimised data collection (only what’s necessary)
• Access controls & role-based permissions
• Strong authentication (password best practices, 2FA/MFA)
• Encryption of data at rest & in transit
• Regular patching, vulnerability scanning, and security testing
• Secure disposal/wiping of storage media

No method is fully secure; however, we will follow applicable law in the event of a data breach.

8. Accuracy & Retention

• Please inform us of any changes so we can maintain accurate and complete records.
• We retain data only as long as necessary for the purposes collected, or as required by law.

9. International Transfers

We generally do not transfer personal data outside Singapore. Where such transfers occur, we will obtain consent and ensure safeguards for comparable protection (e.g., contractual protections).

10. Disclosure to Third Parties

• Trusted service providers (payroll, hosting, analytics, email delivery, etc.).
• Government/regulatory authorities as required by law.
• Parties involved in corporate transactions.

11. Special Situations

We may process data without consent in specific cases permitted by law (emergencies, investigations, or national interest). Aggregated or anonymised data may be used for analytics without identifying individuals.

12. Contact Our Data Protection Officer

For enquiries, access/correction requests, or withdrawal of consent, please contact:

• Phone: +65-92711257
• Email: kavitha@intelsoft.live

13. Policy Updates

This policy may be updated from time to time. The latest version will always be available here, with the “Last Updated” date shown above. Continued use of our services indicates acceptance of any changes.

14. Cookies & Third-Party Links

We use cookies to support site functionality, remember preferences, and collect analytics. Our website may also contain links to external sites. We are not responsible for their privacy practices — please review their policies before providing data.